UPM WWW SERVICES - PRIVACY POLICY

Please read the terms and conditions applicable to this site carefully before accessing and using this World Wide Web service ("Services")
 
By accessing the Services , you agree to be bound by these terms and conditions. Do not access the Services if you do not agree to all of the terms and conditions.
 
This privacy policy applies to the Services provided on UPM-Kymmene Oyj (“UPM”) website and websites of the different UPM group companies ("UPM Group Companies"). However, there might exist additional conditions on the specific websites of the different UPM Group Companies.
 
 
Non-personal information
 
All activity on these Services is logged and your IP address is stored to the log. The purpose of the log is to collect information on service usage volumes and patterns, number of visitors, which parts of the Services have/have not been used and system errors. The collected data is used to further develop and enhance these Services.
 
The log does not collect personal user data (name, address, date of birth etc.) unless you yourself have provided them. These Services may use technology, such as Google Analytics, that reveals certain technical information like your computer's operating system, network location, browser type and address of a referring Web site.
 
Cookies
 
Cookies may be used in these Services. Cookies are small text files that are stored on your computer's hard disk. Cookies are used to maintain session state and help identify your personal preferences within our online service. We do no use cookies to collect personally identifiable information.  If you do not wish to receive cookies or do not want to be notified of when they are placed, you may set your web browser to do so, if your browser permits it. If you do so, please be aware that you may not be able to view nor use certain parts of this site.
  
Personal information
 
If you provide personal information (name, job title, address, telephone, fax, company name, reference number, enquiry details etc) to UPM, the information may be processed by UPM for the purposes of providing you with UPM’s Services and fulfilling your requests. You may need to register and provide some additional information in order to access some UPM Services. UPM and UPM Group Companies are committed to protecting and respecting your privacy. When collecting and processing your personal information, UPM and UPM Group Companies shall always comply with and abide by the applicable personal data and data protection legislation.
 
You may be contacted by UPM or by its representative for additional information, to answer your questions, fulfil your requests, for marketing our goods and services to you, opinion surveys, for product surveys or for technical administration and development of this site or for similar purposes. Personal information may be transferred between UPM Group Companies or third parties in countries, where the level of protection does not necessarily meet EU legal requirements, in order to carry out the above or fulfil your customer needs. By submitting your personal information, you agree to this transfer, storing or processing. The recipients of such information shall be required to protect the confidentiality and security of the personal information and may not use it for any other purpose. Personal information may be used to check other appropriate privacy related information, to investigate and help prevent unlawful activity or activity that endangers our network or otherwise prevents the provision of these Services. UPM's policy is not to rent or sell such information to third parties. UPM may disclose information to authorities when required or permitted by law.
 
Where you provide personal information about someone else, like a spouse or colleague, we will assume that you have that person’s permission to do so. You hereby grant UPM the right to exchange any information provided by you between UPM's Group Companies for the aforementioned purposes.
 
By submitting material to any of the Services provided by UPM you undertake that (a) the material will not contain any item that is unlawful or otherwise unfit for publication; (b) you will use reasonable efforts to scan and remove any viruses or other contaminating or destructive features before submitting any material; (c) you own the material or have the unlimited right to provide it to us; and (d) you will not take action against us in relation to material that you submit and you will indemnify us if any third party takes action against us in relation to the material you submit.
 
Protecting personal information
 
UPM will store personal information as required to meet legal and regulatory requirements or as additionally needed in accordance with this policy. UPM has endeavoured to take appropriate action to protect your personal information in order to prevent their unauthorized and incorrect use.
 
The Internet
 
Given that the internet is a global environment, using the internet to collect and process personal information necessarily involves the transmission of data on an international basis. Therefore, by browsing UPM’s website and communicating electronically with UPM, you acknowledge and agree to our processing of personal information in this way.
 
Unfortunately, the transmission of information via the internet is not completely secure. Although UPM will do its best to protect your personal data, we cannot guarantee the security of your personal information transmitted to UPM’s website; any transmission is at your own risk. Once UPM has received your information, UPM will use strict procedures and security features to try to prevent unauthorised access.
 
UPM’s website may, from time to time, contain links to other websites which are outside UPM’s control and are not covered by this privacy policy. If you access other websites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from UPM’s. UPM do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.
 
Job Applications
 
By registering with the Careers at UPM service, you provide UPM with your personal data and explicitly state that you are interested in employment at UPM. You can view and update your data at any time. Please give only private addresses for email and written mail contact purposes. UPM's policy is to treat your data as confidential. Your application documents will be used when searching for suitable candidates within UPM. Apart from you, recruitment related persons have access to your data.
 
By registering with Careers at UPM service and by releasing your profile, you agree to UPM contacting you for HR purposes. If, at a specific time, you no longer wish to be contacted, you can lock or delete your profile. This information is valid for external candidates only.
 
Recruitment related persons may  work anywhere in the world within UPM- Group Companies or be employed by appropriate recruitment related third parties, so your data can be forwarded  even to a country where the level of protection does not necessarily meet EU legal requirements.  By submitting your personal information, you agree to this transfer, storing or processing.  You are responsible for ensuring that this data is correct and true. By submitting your application, you agree to your data being used in conjunction with the filling of open positions.
 
You also have the option to apply solely for one defined job opening. To activate these restrictions you have to mark your application accordingly before sending it to UPM. You have the option of withdrawing your application. Your data will be deleted in accordance with the applicable laws once the application process ends or if you withdraw your application. However, your data will not be deleted if you released it for the registration process. This information is valid for external candidates only.
 
UPM continuously wants to improve its processes. Therefore, UPM will ask applicants (and former applicants) to participate in anonymous surveys once in a while. These surveys will either be conducted by UPM itself or by a specialized external processor on behalf of UPM. For this purpose any external processor will only get your name, e-mail address and a reference to an organizational unit within UPM. The surveys and the resulting reports will be completely anonymous. Your name and e-mail address will be deleted after our e-mail contact with you. Of course, it is completely up to you, whether you participate in such a survey.
 
Minors
 
No information may be submitted to UPM by persons under the age of 16 without the consent of a parent or legal guardian, nor may persons under the age of 16 make purchases or other legal acts on this site without such consent, unless permitted by applicable legislation.
 
 
Access to Information
 
You have the right to access the personal data held about you or obtain a copy of it once a year free of charge. Any additional access request may be subject to a fee to meet UPM’s costs in providing you with details of the information UPM holds about you. UPM may ask you to verify your identity and for more information about your request. To obtain a copy of the personal information UPM holds about you, please contact us at UPM-Kymmene, PL 380, FI-00101 Helsinki, Finland. If any data should be incorrect, you are entitled to have it rectified.
 
Contact
 
If you have any requests concerning your personal information or any queries with regard to these practices please contact UPM or UPM Group Company. For contact information of UPM and UPM Group Company in your country or region, please visit www.upm.com/en/contacts.
 
Changes 
 
We may occasionally update this privacy policy to reflect changes in our services. If there are material changes to this policy or in how UPM will use your personal information, we will notify you either by prominently posting a notice of such changes to the website prior to implementing the change. We encourage you to periodically review this privacy policy to be informed of how UPM is protecting your information.