The Audit Committee reviews the company’s quarterly financial results and interim reports and recommends their approval to the Board. The committee’s results review includes a review of potential significant and unusual transactions, accounting estimates and policies for the period in question. The committee also reviews quarterly reports on assurance and legal matters including status reports on internal control, internal audit, litigations, and other legal proceedings. Other quarterly reports include treasury risk and limits reports and energy risk report.
The lead audit partner attends all committee meetings and provides the committee with a report on the interim procedures and findings as well as an account of the audit and non-audit fees incurred during the quarter. The committee quarterly meets with the internal and statutory auditors without members of the executive management present and holds regular sessions among themselves.
As part of the committee’s compliance review, the committee is provided with a quarterly report by the company’s Ethics Advisory Committee and a report of submissions under the Report Misconduct channel. With regard to the effectiveness of the company’s risk management, the committee annually reviews the company’s risk management process and is informed of the top 20 risks as well as group-level strategic risks identified in this process including macroeconomic, political, environmental, compliance and business-specific risks. In 2015, the committee also reviewed taxation at UPM and the company’s tax policy and management of tax risks, and the company’s outsourcing arrangements in finance and IT. The committee also agreed to include an annual review of responsible sourcing as a regular item on the committee’s agenda.
The Audit Committee is also responsible for preparing a proposal to the AGM for the election and remuneration of the statutory auditor. In this respect, the committee evaluates together with the corporate management the qualifications and independence of the statutory auditor annually. This evaluation includes the assessment of the effectiveness of the audit process, quality of audit, performance of the lead auditor and the audit team, and co-operation with the auditor’s international audit network. The committee also arranges tendering processes for audit services at regular intervals to ensure the independence and cost efficiency of the statutory audit. The latest tendering process was carried out in 2013 and the previous one in 2007.
The Audit Committee's duties and responsibilities, as defined in the committee charter, are presented below.